Planning is the tin secret for organizing a perfect birthday party for your child. Here are several important points that you should cover when planning your party.
Choosing Party Date and Time
It is needless to say that the date of the party should be as close to the actual birthday of the birthday child. Don't fret if your child's actual birthday falls on a workday and you can't party that day. You can throw a party on the weekend for the actual day. For example, if your child's birthday is on Monday, then you can choose the party that precedes that day, which is Sunday. If your child's birthday is on Thursday, consider throwing a party on the coming Saturday.
However, if your child's birthday falls during the school holidays, it may be prudent to party in advance as many of his friends and classmates may be out of town on holiday. Tell your child all the friends and classmates at school about their upcoming party and make sure they know who can cook and whatnot. Alternatively, you can contact the parents of your child's friends directly to inform them about the party.
Next, choose a party time that would be suitable for most children. It is rarely possible to select a date and time that will suit everyone perfectly. Late morning or mid-afternoon on the weekend is a good time for a party. As some children may have other extra-curricular activities (such as swimming lessons) in the late afternoon, it is best to party early in the day, be free to spend the rest of the day enjoying other activities for your guests. Just choose the time that will be suitable for the most guests and your entertainment, if you are hiring one.
As a general rule, set two possible dates for the party and determine the actual party day on which day most people are able to make it.
Now that you know what you are going to do at the party, where you are going and when you are going to be, now you can start sending party invitations! Send your invitations early to make sure you get as much RSVP as possible so that you can prepare adequately for all your guests.
To ensure a smooth event, be sure to tell the guests the expected time of arrival on your invitation card. You can also include the event in your invitation so that your guests know what to expect and will be eager to arrive on time! You can also indicate that the party is only for children. This means that the parents will leave their children at the party and return at the scheduled time to pick them up.
Budget
You should allocate how much you can spend on food, decorations, renting a venue, renting an event, hiring an entertainer, etc.
You can consult the birthday child to help with some of your choices, this is their special day! Find out what your child wants or wants to do for their party and provide some options so that they understand the benefits and drawbacks of each option before making a decision. However, note that you do not have to give your child every single demand. It is easier for you to consult a birthday child to decide who (guests, entertainers, etc.) and what (decorations, type of food) are at the party, which then helps you to make your budget better. Can.
Place
Choosing the right place for a party can make or break a party. The choice of your venue can affect the number of guests you can comfortably hold, the party activities you want to do, or the weather you have to deal with (for outdoor venues).
You also need to consider whether the venue is readily available to most of your invited guests. While your child may enjoy a party at the zoo, for example, it is not necessarily the most convenient place for some of his friends.
From our experience, we have found indoor venues with indoor and outdoor facilities better suited for party activities or venues. Naturally, if you are looking for a specific venue such as a zoo, bird park, or entertainment attraction, a large part of the party will be outside. However, many of these locations also have indoor function rooms or restaurants that can cater to an indoor event.
If you choose an outdoor venue, try to secure the use of a shelter pavilion or tent for food and various party activities. It will also be sheltered as the weather must be wet.
Here are some common and recommended party venues:
Multipurpose / function room
If you are able to book the function room or hall of your condominium, this would be the perfect party venue. If you do not live in a condominium, you can try to ask relatives who help to assist you as per the booking.
You can also consider a function room available for rent at a community club near you at affordable prices. A typical function room has enough space, tables, and chairs ready for guests to plan meals and any entertainment.
Restaurant
Many restaurants have private rooms that you can use. Similar to a function room, it fulfills all the requirements required in throwing a great party. In such cases, you get 2-in-1 as you should not worry about catering separately, as the food will be provided by the restaurant.
A popular restaurant venue for a party is The Lion's Den at The Hard Rock Cafe. Not only is it easily accessible, but this private room is also enough to keep around 80–100 children and adults comfortably.
At home
Why go outside when you can stay inside? If you have found a place to throw a party, there are many benefits to partying at home. You do not have to source for a site. If you want, you can easily cook for the party. Also, when it is party time, there is no chance that you will forget anything or be left behind. Isn't it sweet?
The only disadvantage of having a party at home is that you will have to do a personal cleaning after everyone is gone. It is a small bummer, but at least you will have all the comforts of home!
Food
You can have a venue that can cater to your meal at the same time or a party at home which will save costs. Once you decide on the number of guests, you can allocate a budget for the meal.
You may want to cater for children and adults separately or just for everyone. Choose a reputable caterer for your party or you can choose to prepare your meal. Whatever you decide to do, always remember that food at a party is one of the main things that guests will remember, so spare no expense in getting the best.
Decoration
To decorate your space it looks like the place for a really cool party. Get a "Happy Birthday" banner or even a customized banner with your child's name on it for that special touch! Balloons are always a hit with children and a hundred colorful helium balloons should do the trick to decorate your space. If you have the time and resources or you get them from professionals at an affordable price, you can get them yourself.
For example, some children have specific preferences and likes such as Superman. You can then theme the party with Superman decorations (ie balloons, coasters, banners, paper plates, etc.) or simply have a general superhero theme. However, in this case, a general superhero concept may be more effective because you will not need a source for specific decorations and may find more affordable options instead.
Party Host / Entertainer
A professional party host or entertainer can bring great changes to the success of a party. If you have decided to hire an entertainer, but are unsure where or how to start, you can always search the Internet or get recommendations from friends. If you have a theme for your party (ie superhero), it would be a good idea to find suitable entertainment that can also fit the theme.
An entertainer plays a big influence as children / he will be the one who interacts directly with them at the party. While a good entertainer is one that can entertain children, he should also be a good role model. Choose a professional entertainer who speaks well as they make a very strong impression on children. Also ensure that the entertainer or entertainment company boasts a good track record and this will be reflected on their website, party rate sheet, or promotional material. Take note of entertainers whose marketing materials include a variety of typos, grammatical mistakes, or poor sentence structure such as poor English, this is usually a reflection on the quality of the entertainment. In the end, you get what you pay for!
The timeline
While organizing a child party is a relatively simple event, you still need to allocate enough time to ensure that all elements will take place on the big day.
Quickly buy all party items such as prizes, gifts, and party treats. This is because you have enough time to ensure that you have stocked everything you need and have time to get more when needed.
Book your professional party host or entertainer as soon as possible! Popular ones will require at least one month's notice to ensure an available deadline.
Plan your party in advance. Decide on the time when you want your invited guests to come, mealtime, meal start time, birthday cake cutting time, etc. When planning your event, the main thing is to keep everything as organized as possible, so that the party can flow smoothly.
Finally and most importantly, involve the special birthday child in the preparations as much as possible. It is after their birthday party!